WIP Coordinator - 12 Month Fixed Term Contract

About the Opportunity 

We have an opportunity for a highly organised WIP Coordinator to join our Hydraulics Workshop in Tomago on a 12-month fixed-term contract.

Working closely with Workshop Supervisors, Technicians and customers, you'll be responsible for managing Work in Progress (WIP), ensuring jobs move efficiently through the workshop, are completed on time, and are invoiced accurately.

Key responsibilities

• Monitor schedules, costs and job status to ensure work orders are invoiced timely and accurately
• Coordinate and monitor Work in Progress across the Hydraulics Workshop.
• Produce WIP reporting and assist with forecasting activities.
• Liaise with customers and internal stakeholders regarding job progress.
• Support quoting, invoicing and warranty processes.
• Maintain accurate records and ensure compliance with company procedures.

Skills and Experience

• Experience in an invoicing, coordination, administration or planning role within a workshop or industrial environment.
• Excellent organisational skills and attention to detail, with the ability to manage competing priorities.
• Excellent communication and customer service skills.
• Strong Microsoft Office skills and comfort with large ERP/software systems.
• Exposure to heavy equipment, hydraulics or mechanical services is advantageous.

Why WesTrac?

At WesTrac, we’re Made for More—more opportunity, more growth, and more impact. With a team of over 4,500 people nationally, we’re united by our care for each other, our passion for building a better tomorrow, and our commitment to continual evolution.

We invest heavily in your development, offering access to our in‑house RTO(50737), dedicated learning pathways, and hands‑on experience with the latest Cat® technology and future‑focused capabilities. As one of the world’s largest authorised Cat® dealers, you’ll be part of an industry leader shaping what’s next in mining and construction.

What we offer

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown. Purchased leave program and RDO options available.
• Health & Wellness – Discounted Health Insurance, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute
• Employee Referral Program - Opportunity to receive a referral bonus for applicable roles
• Additional Perks – Free parking, onsite café, bootcamp and yoga available at certain locations

Apply Now

If you believe you have the skills and experience to succeed in this role, please submit your resume for consideration via the link. For further information regarding this role, please contact NSW Recruitment on 1300 797 028 and quote job #5966.

Please note: WesTrac may commence shortlisting and interviewing candidates prior to the closing date and reserves the right to withdraw this advertisement earlier if a suitable candidate is appointed. Successful applicants will be required to complete a satisfactory National Criminal History Check & Medical as part of the recruitment process.

At WesTrac, our primary focus is our people. As we look to the future, we’re focused on harnessing the best talent and providing them with the support they need to achieve success. WesTrac is a member of the Diversity Council of Australia and recognise the value of and strongly support the principles of equal employment opportunities in the workplace and are committed to continue to build our workplace culture.