WesTrac is seeking a highly organised and proactive Talent Acquisition Coordinator to join our Talent Acquisition team based at our Tomago Head Office. Reporting to the Talent Acquisition Manager, this role is responsible for coordinating recruitment operations and delivering a seamless candidate experience from offer through to onboarding.

Working closely with recruiters, hiring managers and candidates, you will play a critical role in keeping recruitment processes moving efficiently, managing recruitment administration, pre-employment activities and onboarding coordination. This role will also contribute to process improvements, automation opportunities and the continuous enhancement of recruitment workflows to support a high-performing Talent Acquisition function.

Key responsibilities

• Provide high-level administrative and coordination support to the Talent Acquisition team.
• Support end-to-end recruitment activities across a variety of roles and departments.
• Coordinate recruitment operations including scheduling, pre-employment checks and onboarding activities.
• Manage employment contracts, offer documentation and candidate communications throughout the hiring process.
• Act as a key point of contact for candidates, hiring managers and internal stakeholders to ensure a positive recruitment experience.
• Coordinate labour hire administration and support workforce onboarding requirements.
• Maintain accurate recruitment data and ensure compliance across recruitment systems and processes.
• Identify opportunities to streamline, standardise and improve recruitment administration through automation and continuous improvement initiatives.

Skills and Experience

• Demonstrated experience in recruitment coordination, recruitment administration, HR administration or a similar support role.
• Strong organisational skills with the ability to manage multiple priorities and deliver outcomes in a fast-paced environment.
• Exceptional attention to detail and ability to manage contracts, compliance activities and candidate records accurately.
• Strong stakeholder management and communication skills, with the ability to build positive relationships across all levels of the business.
• Experience coordinating interviews, medicals, references, onboarding activities and employment documentation.
• Continuous improvement mindset with an interest in process optimisation, technology, automation and improving user experience.

Why WesTrac?

At WesTrac, we’re Made for More—more opportunity, more growth, and more impact. With a team of over 4,500 people nationally, we’re united by our care for each other, our passion for building a better tomorrow, and our commitment to continual evolution.

We invest heavily in your development, offering access to our in‑house RTO(50737), dedicated learning pathways, and hands‑on experience with the latest Cat® technology and future‑focused capabilities. As one of the world’s largest authorised Cat® dealers, you’ll be part of an industry leader shaping what’s next in mining and construction.

What we offer

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown. Purchased leave program and RDO options available.
• Health & Wellness – Discounted Health Insurance, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute
• Employee Referral Program - Opportunity to receive a referral bonus for applicable roles
• Additional Perks – Free parking, onsite café, bootcamp and yoga available at certain locations

  Apply Now 

  If you believe you have the skills and experience to succeed in this role, please submit your resume for consideration via the link. For further information regarding this role, please contact NSW Recruitment on 1300 797 028

  Please note: WesTrac may commence shortlisting and interviewing candidates prior to the closing date and reserves the right to withdraw this advertisement earlier if a suitable candidate is appointed. Successful applicants will be required to complete a satisfactory National Criminal History Check & Medical as part of the recruitment process.

  At WesTrac, our primary focus is our people. As we look to the future, we’re focused on harnessing the best talent and providing them with the support they need to achieve success. WesTrac is a member of the Diversity Council of Australia and recognise the value of and strongly support the principles of equal employment opportunities in the workplace and are committed to continue to build our workplace culture.