Project Coordinator – Machine Rebuilds

Step into a fast‑paced role with one of Australia’s industry leaders!

WesTrac’s Rebuilds Team is growing, and we’re searching for an organised, customer‑focused Project Coordinator to support our 24/7 operation in Tomago. Our workshop delivers major machine rebuilds on large‑scale surface mining equipment, supporting customers right across NSW and the ACT.

Reporting to the Project Manager, you will play a key role in coordinating the full project cycle - from planning through to delivery and reporting. You will take ownership of each rebuild from start to finish, ensuring projects run smoothly, stay on schedule and deliver exceptional outcomes for our customers.

In this fast‑moving environment, your day will be filled with variety. You will scope work, schedule jobs into the workshop, coordinate with supervisors and technicians, provide customer updates, monitor budgets, and keep communication flowing across multiple teams. You will be the critical link between the customer and the workshop - ensuring every project is delivered safely, efficiently and to the highest standard.

If you thrive on problem‑solving, enjoy working with technical teams, and love keeping complex projects on track, this is the perfect opportunity to build your career with a nationally recognised organisation.

What You’ll Be Doing

• Managing the full project lifecycle - from planning to delivery
• Collaborating with internal teams to ensure smooth and efficient project execution
• Building and maintaining strong customer relationships, with clear and timely communication
• Managing all project requirements within the workshop
• Providing forecasts, updates and detailed progress reporting
• Monitoring budget performance and escalating issues early
• Ensuring projects meet all time, cost and quality expectations

What You’ll Bring

• Experience in civil or industrial project management (highly regarded)
• Mechanical or Electrical Trade background, or a Project Management qualification (desirable)
• Experience working with mining equipment in a repairs or overhaul environment
• Knowledge of Caterpillar equipment and systems (advantageous)
• Strong stakeholder engagement and communication skills
• Excellent planning, coordination and problem‑solving abilities
• Confident use of Microsoft Project or similar project management tools

Why You’ll Love Working at WesTrac

•  Job security and serious potential for career advancement
• Competitive remuneration
• Fitness Passport for the whole family
• Annual Remuneration and performance review
• Generous relocation assistance for eligible candidates 
• Income protection with 24/7 coverage
• 12 weeks paid parental leave (primary carer).
• Online Learning Library to support your continued development
• Refer a friend program – work alongside your mates and receive up to $3000!
• Novated leasing options
• Purchased Leave program
• Opportunities for growth and development
• Employee Wellness Program
• Discounted private health insurance
• Made for More Rewards; retail discounts, travel discounts & MORE!

Apply Now

If you believe you have the skills and experience to succeed in this role, please submit your resume for consideration via the link. For further information regarding this role, please contact NSW Recruitment on 1300 797 028 and reference job number #5211.

Successful applicants will be required to complete a satisfactory National Criminal History Check as part of the recruitment process.