Reporting to the Business Manager - Used Equipment & Rental, the Used Equipment & Rental Officer will join our Sales & Operations team on a permanent, Full-Time basis in our Perth Branch (Reid Road, Perth Airport)

In this role, you will provide comprehensive administrative support to the Used Equipment & Rental department, ensuring the smooth and efficient operation of day-to-day activities. You will be responsible for researching and responding to information requests, preparing and analysing reports, and maintaining accurate and confidential records. Drawing on data from a variety of internal and external sources, you will help deliver meaningful insights to support business decision-making.

The role also involves coordinating correspondence, supporting budgeting and business planning activities, and liaising with customers, suppliers, and internal stakeholders. This is an excellent opportunity for a highly organised administrator who enjoys working with data, managing multiple priorities, and contributing to the success of a busy commercial team.

Department Overview: -Our Perth Branch offers the opportunity to join us in redefining excellence in construction and mining. Our CI Customer Service and Logistics, New Construction Machines, and Aftermarket Services ensure satisfaction and seamless support.

Roster – 5 Days Mon – Fri , 8.5 Hrs/Day (Inc Meal Breaks)

What You'll Do:

• Provide comprehensive administrative support, including producing, maintaining, and improving departmental documents, databases, records, and office systems.
• Prepare and manage executive correspondence, reports, meeting agendas, presentations, and minutes for senior leadership review and approval.
• Collect, analyse, and consolidate data from various sources to produce accurate reports, insights, trend analyses, and business information.
• Coordinate meetings, conferences, travel arrangements, and executive schedules to maximise operational efficiency and support business objectives.
• Support departmental budgeting, procurement, compliance, and business planning activities while ensuring adherence to organisational policies and procedures.

Skills & Experience:

• Proven administrative support experience, including managing complex documents, records, correspondence, and departmental systems.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and the ability to support colleagues with system and process improvements.
• Strong data analysis and reporting skills, with experience collating, interpreting, and presenting information from multiple sources.
• Excellent verbal and written communication skills, including preparing executive-level reports, agendas, meeting minutes, and professional correspondence.
• Demonstrated planning, organisation, and coordination experience, including scheduling, travel arrangements, event coordination, budget monitoring, and prioritising multiple tasks.

Our Benefits include, but are not limited to:

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute
• Employee Referral Program - Opportunity to receive a referral bonus up to $5000 for applicable roles
• Additional Perks - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offers a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 6275