Reporting to the Business Unit Manager – Flexi Parts & Mining Services WA, the Site Administrator is responsible for the procurement of goods and services, payroll and management of the departments team site and record keeping of safety related documentation. A strong, client-based work ethic is paramount, as is the ability to liaise with suppliers to ensure services are provided on time and within budget. The Site Administrator is also responsible for the processing of all department invoices, ensuring all costs are correctly allocated into their appropriate accounts using SAP and DBS.  This role sees the position at front of store to greet our customers to assist our sales team and direct where required.

Location:  Perth Airport

Roster: Mon – Fri 8.5 hours (including lunch)

What You’ll do:

• Manage administrative duties to ensure effective record keeping in line with WesTrac’s 5-star safety compliance guide, inclusive of Team Site and the preparation of safety meetings and related store meetings with attendance registers.
• Ensure all administrative duties are carried out to ensure correct management of site-specific requirements, inclusive of team training record keeping/reminders, ad hoc requests, staff transfers, concur travel management and payroll functions.
• Process Purchase Orders in SAP accurately and within reasonable timeframes.
• Ensure invoices are processed in a timely manner and that costs are allocated into their correct accounts
• Coordinate external service providers to assist workshop in meeting customer deadlines
• Procure materials for ongoing projects and form/maintain relationships with new and existing customers
• Basic DBS work order management to assist department with overflow requirements

Skills and experience:

• Previous Purchasing Officer experience within a sales environment
• Excellent communication skills – interpersonal, written and verbal
• Intermediate mathematical skills with high attention to detail and the ability to analyse data
• Intermediate computer literacy skills (MS Office Suite)
• Ability to identify continuous improvement initiatives
• Work successfully within a team and autonomously
• Gather, analyse and interpret information/data
• Excellent organisational skills, with the ability to manage fluctuating workloads and conflicting priorities to achieve tight deadlines

Our Benefits inclusive of but not limited to:

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family. 
• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.  
• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.  

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 5173