Reporting to the Contract Manager - MARC, the Site Administrator plays a crucial role in delivering comprehensive administrative support. Key responsibilities include coordinating team rosters, conducting necessary audits (Safety, Quality), and ensuring adherence to WesTrac policies and procedures. The role also involves managing site mobilisation requirements, accurately entering daily timesheets, and arranging inductions within the designated area.

Roster:  FIFO 4/3 Monday to Thursday, 12.5 hours a day

Location: Murrin Murrin, FIFO ex Perth

What you’ll do:

• Ensure external items are correctly encoded onto work orders and priced accurately
• Complete all administrative tasks as directed, including work order administration through labour and service report entries
• Process orders for miscellaneous work order content, safety supplies, and site stationery inventory
• Provide exceptional customer service to both internal and external stakeholders
• Maintain accurate records and documentation for all administrative processes
• Support continuous improvement initiatives by identifying and implementing process enhancements
• Collaborate effectively within a team and work autonomously to meet objectives

Skills and Experience:

• Highly developed administrative skills with previous experience within a similar role
• Excellent communication skills – interpersonal, written and verbal
• Excellent customer service skills with the ability to build and maintain successful working relationships
• Advanced computer literacy skills – MS Office and relevant internet-based applications
• High attention to detail with the ability to identify continuous improvement initiatives
• Advanced time management, planning and organisational skills with the ability manage multiple priorities to meet objectives
• Ability to work successfully within a team and autonomously

Our Benefits inclusive of but not limited to:

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute. 
• Recommend & Spend – Opportunity to receive a referral bonus up to $5000 for applicable roles.
• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number : 3868