Are you an administrative professional looking to make a significant impact? WesTrac is seeking a Procurement Services Officer to join our evolving Procurement Department.

This pivotal position supports the team and ensures our processes are efficient, compliant, and well-managed.

Location: South Guildford, WA

Type: Permanent Part-Time, 3 days per week – 8.5-hour days (inclusive of 30min unpaid meal break)

Roster: Monday – Wednesday

Key Responsibilities:

• First Point of Contact: Manage non-transactional communications and support requests via HelpDesk, Teams, and shared mailboxes.
• Compliance & Performance Reporting: Prepare and facilitate periodic and ad-hoc performance and compliance reports, ensuring regulatory and legislative compliance.
• Document & Records Administration: Oversee the management and updating of controlled documents and maintain the Procurement Document Control System and SharePoint libraries.
• Business Intelligence Administration: Monitor and support the implementation of new BI requirements.
• Vendor Pre-qualification & Approval: Handle new vendor requests, due diligence, scope-of-work validation, and vendor lifecycle management.
• SAP/Ariba Vendor & Systems Administration: Enable vendors, manage master data, provide training, and handle technical incidents.
• Contractor Onboarding & Security Access: Manage contractor requests, validate licenses, and facilitate security access.
• Continuous Improvement: Identify and deliver CI initiatives, track progress, and report status.

What You Bring:

• Tertiary qualification in Finance, Commerce, Procurement, or related fields (preferred but not essential)
• Advanced knowledge of SAP Procure-to-Pay (P2P) processes, SAP MM and FI modules, SAP Ariba platforms, and SAP Open Text Vendor Invoice Management.
• Exceptional time management, attention to detail, problem-solving, and the ability to manage multiple priorities.
• Strong ability to communicate at all levels and manage confidential matters.
• Ability to work both autonomously and within a team.
• Advanced skills in SAP, Ariba, and Microsoft Office365.
• Experience in developing test scripts, completing SAP/Ariba UAT, establishing and maintaining Ariba Vendor Catalogs, and managing SAP Open Text Vendor Invoice Management processes (Desirable).

Our Benefits inclusive of but not limited to:

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family. 
• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.  
• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.  
   

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 3768