THE ENGINE BEHIND THE TEAM

Reporting to the Engineering Manager, the Engineering Administrator will join our Engineering team on a permanent basis at our South Guildford Parts Distribution Centre. Providing day-to-day administrative support, including onboarding and offboarding, office equipment’s and tools management, purchasing, travel coordination, timesheets, training, reporting, document control, calendar management, and the coordination of engineering jobs and queries. The role also supports safety and wellbeing initiatives, business planning activities, and team projects, while taking responsibility for Quality Assurance (QA) audit preparation and specialist engineering system administration.

Department Overview: Design Engineering - Designing, developing, and delivering innovative engineering solutions that enhance equipment performance, safety, and operational efficiency.

Roster – 5 Days, 8.5 Hrs/Day

What You'll Do:

• Provide Administrative Support to the Engineering Team – Coordinate onboarding/offboarding, travel, purchasing, timesheets, calendars, reporting, and day-to-day team administration.
• Manage Engineering Data, Records & Systems – Maintain document control, engineering records, filing structures, system access, licences, and data quality across engineering platforms.
• Coordinate Quality Assurance & Compliance Activities – Prepare and support internal and external audits, ensuring compliance with ISO 9001 requirements, policies, and procedures.
• Support Engineering Operations & Continuous Improvement – Coordinate incoming work requests and engineering queries while identifying opportunities to improve administrative processes, systems, and team efficiency.

Skills & Experience:

• Advanced Administration & Coordination – Minimum 3 years' experience providing high-level administrative support within an engineering, manufacturing, or technical environment.
• Systems & Document Management – Experience managing engineering records, document control systems, PLM/CAD software, and maintaining data accuracy and compliance.
• Organisation & Time Management – Strong ability to manage multiple priorities, coordinate competing demands, and support a large team effectively.
• Communication & Stakeholder Engagement – Excellent customer service, interpersonal, written, and verbal communication skills with the ability to build relationships across technical and non-technical teams.

Our Benefits include, but are not limited to:

• Financial Benefits - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & more than 600 retail discounts, such as, Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career - Personal and Team Recognition (Made for More awards), Internal Career Progression, Training & Flexibility through our award-winning WesTrac Institute
• Employee Referral Program - Opportunity to receive a referral bonus up to $5000 for applicable roles
• Additional Perks - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offers a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 5997