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Document Control Administrator

Posted Date:  28 Apr 2025
Location: 

Guildford, WA, AU

Are you passionate about quality assurance and document management? Do you thrive in a dynamic environment where continuous improvement is key? WesTrac is seeking a Document Control Administrator to join our Systems and Sustainability team!

 

Location: South Guildford, WA

Roster: Monday – Friday, 8.5-hour days

Type: 12-month fixed-term

 

What You’ll Do:

  • Document Management System (DMS): Oversee workflows, archiving, and filing in line with ISO 9001 standards. Implement system upgrades and enhancements.
  • DMS Expert: Be the go-to person for stakeholders, providing assistance and education on the DMS.
  • Quality Management Framework: Develop, review, and manage manuals, policies, and procedures to ensure national consistency and compliance.
  • Project Leadership: Lead and execute projects focused on continuous improvements of the DMS and framework.
  • Quality and Compliance Initiatives: Drive initiatives for quality, compliance, and change management.
  • System Support: Assist with the effective use of systems like LMS, SharePoint, Promapp, and OnTrac.
  • Monthly Reporting: Generate monthly Quality and DMS reports.

 

Skills & Experience:

  • Proven experience in a similar role with a strong understanding of the Document Management Framework and ISO 9001 standards.
  • Intermediate computer literacy (MS Office, SharePoint), advanced time management, planning, and organisational skills.
  • Strong attention to detail, ability to work independently and within a team, and excellent stakeholder communication skills.
  • Strong ability to analyse data and generate insightful reports.
  • Proactive in identifying issues and implementing effective solutions.

 

Our Benefits inclusive of but not limited to:

  • Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
  • Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family. 
  • Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.  
  • Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.  

 

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

 

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

 

Reference Number: 3499

At WesTrac, our primary focus is our people. As we look to the future, we’re focused on harnessing the best talent and providing them with the support they need to achieve success.

WesTrac is a member of the Diversity Council of Australia and recognises the value of and strongly support the principles of equal employment opportunities in the workplace, and we are committed to achieving a diverse and engaged workforce. We are an equal opportunity employer and encourage applications from female, Aboriginal and Torres Strait Island candidates.

WesTrac is an endorsed employer for women via WORK180 - who have reviewed our policies, processes, and initiatives to certify that we are an organisation that supports diversity, inclusion and equality.

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