Reporting to the Accounts Payable Lead, the Accounts Payable Officer is responsible for the accurate and timely processing of vendor invoices and credit notes, ensuring payments are made on time to minimise any disruption to operational supplies. The role plays a key part in maintaining strong vendor relationships by reconciling supplier statements and proactively liaising with vendors and internal site stakeholders to resolve discrepancies and payment issues.

The Accounts Payable Officer completes payment runs on a rotational basis, processing payments both through SAP and directly via the banking system. The role also manages a range of specific requests received through the Accounts Payable internal inbox, including trade-ins, buy-ins, foreign exchange currency swaps, noteholder payments, weekly payments, payroll tax, and BAS payments.

Additionally, the role is accountable for the reconciliation of GRIR (Goods Receipt/Invoice Receipt) items within their assigned area of responsibility and ensures compliance with procurement and payment controls. Some knowledge of Ariba is helpful to support accurate invoicing, purchase order management, and effective adherence to end-to-end procure-to-pay processes.

Location:  South Guildford, WA

Roster:  Monday – Friday 8.5 hours (including lunch break)

What you’ll do:

Process Vendor Invoices and Credit Notes:

• Accurate processing of vendor invoices and credit notes, in a timely manner
• Follow up of unactioned invoices with site personnel
• Respond to vendor queries and resolve disputes appropriately
• Request urgent payment in line with policy when appropriate to ensure no disruption to supply

Process payment runs and bank payments

• On rotation, process SAP payments for EFT, BPAY and OTT (overseas) transactions
• Process bank payments as and when required for Treasury requests, Noteholders and those vendors not paid via SAP
• Manage Machine trade-ins and buy-ins
• Manage CAT payments, Dealer payments and other types of payments which require payment on specified dates

Understand Ariba Processes in relation to Invoice Processing and Purchase Order maintenance

• Access and interpret the Ariba Portal to determine the status of invoices and purchase orders
• Ability to interpret the SAP purchase order to determine if it correlates to the information in the Ariba Portal
• Occasionally assist site personnel on the correct setup of Purchase Requisitions to ensure the correct info is on the Purchase Order sent to Ariba

Experience and Knowledge :

• Minimum of 5 years’ experience in an Accounts Payable or similar role
• Highly developed attention to detail
• Intermediate computer literacy skills – MS Office, internet based applications
• Excellent time management and organisational skills with the ability to manage multiple priorities to meet objectives
• Ability to work successfully within team and autonomously

Our Benefits inclusive of but not limited to:

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family. 
• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.  

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 5145